FMIS calculates fixed asset depreciation using configured methods, useful lives, residual values and accounting periods. Finance teams can review charges, record changes and forecast future depreciation within FMIS Fixed Asset Management, alongside their existing finance system.
Updated by: John de Robeck • Updated: October 15, 2026
Depreciation is part of FMIS Fixed Asset Accounting. Configure the calculation rules around your organisation’s policies, then review the resulting charges and asset values. Your finance team determines the accounting treatment and approves the figures.
Set methods, lives and residual values, with acquisition and disposal factors, exact-day calculations and overrides where required.
Record dated changes to useful life, residual value or depreciation method, and review the effect of revaluations, impairments and additional costs.
Calculate future depreciation using existing assets and budget assets. Planned expenditure stays separate from actual values and postings.
Create or import the asset records, assign the relevant company, books, category and depreciation rules, and check costs, dates and opening values. Record additions, disposals and other changes before running depreciation. FMIS warns if relevant entries remain in the In Tray, ready for review and promotion.
Choose the companies and books to process and the period to run to. Multi Select helps prepare selections for several books or a company group. Review the selected rows before calculating the depreciation. Actual and forecast runs are selected separately.
Review the depreciation report and the asset values for the processed period. Check the charge, accumulated depreciation, net book value and remaining life against your expectations. Investigate unusual amounts before generating the general ledger postings.
Generate the required posting information after reviewing the results. The GL Posting Reconciliation report helps explain the assets behind summarised journal totals. Transfer postings using the agreed export or interface, then reconcile them to your finance system.
Forecast depreciation can use the existing register alone or include budget assets for planned expenditure. Budget assets may represent individual purchases or a planned amount for an asset category. They are included in forecast runs and do not affect actual values, postings or reports.
| Finance task | FMIS output |
|---|---|
| Review the period charge | Depreciation Report, with summary or detailed presentation and analysis-code selections. |
| Inspect an individual asset | Asset Values enquiry for the selected company, book and period, including depreciation and net book value. |
| Review future depreciation | Standard reports run for processed forecast periods, including budget assets where included in the forecast. |
| Compare periods across a planning horizon | Period Range Summary, which can show actual values followed by forecast values across the selected range. |
| Explain opening and closing balances | Summary and Detailed Reconciliation Reports for asset cost, depreciation and movements. |
| Investigate journal totals | GL Posting Reconciliation, linking summarised posting amounts to their asset-level detail. |
Set up the periods required for the forecast horizon. When the register or assumptions change, delete the previous forecast values and rerun from the last actual period so the forecast reflects those changes. Review forecast assumptions and outputs before using them in budgets or management reporting.
Processed periods have calculated asset values. Closed periods have had GL postings created. Delete Depreciation can remove calculated values back to a selected period for recalculation, but closed periods cannot be deleted through this function. An optional company setting also prevents deletion of year-end values and earlier periods.
FMIS records financial adjustments against a book and date, including changes to life, residual value and depreciation code. The treatment depends on the adjustment and configuration. A method change takes effect from the beginning of its adjustment period. Agree and test the handling of estimate changes, corrections, late costs and any retrospective treatment during implementation.
Doncasters needed to bring together fixed asset information held in spreadsheets across an international manufacturing group, with multiple companies, currencies and general ledger systems.
The published case study describes FMIS supporting its multi-site, multi-company and multi-book requirements. It provides wider context for using specialist fixed asset accounting alongside existing finance systems.
Plan the migration around an agreed opening position and first depreciation run. Prepare the register, configure the rules and compare representative calculations before relying on the new outputs.
Agree the import format and cut-off date with FMIS. Identify the company and book for each set of values and retain the information needed to explain the opening position.
Reconcile imported cost, accumulated depreciation and net book value to the agreed source totals. Test representative assets, including partial periods and any unusual methods, and explain differences before go-live. Do not assume two systems will give identical results until timing conventions and rounding have been checked.
Agree categories, books, depreciation codes, periods and report selections. Training should cover entering changes, running actual and forecast depreciation, reviewing results and generating postings. Confirm acceptance criteria and responsibilities for the first close.
FMIS produces configurable general ledger postings, with Excel or CSV export available. A direct interface depends on the destination system and agreed scope. Define account mappings, transfer steps and reconciliation responsibilities so the same journals are not posted twice.
The condition of the source data, asset volumes, company and book structures, required methods, history and interface work all affect the plan. Share an example register and the depreciation issues you need to resolve so the demonstration and proposal can address them.
Choose FMIS Cloud or installation within your own infrastructure. Review access, hosting and service responsibilities alongside the finance workflows.
The UK-hosted service uses UK data centres. Discuss access arrangements, backups, recovery and any different data residency requirement during scoping.
Where internal hosting is required, agree the technical requirements, operational responsibilities and support arrangements with your IT team.
FMIS holds ISO 27001, ISO 9001 and Cyber Essentials Plus certifications. The Trust Centre provides security and business continuity information to support your supplier review.
