FMIS Purchase Order Processing

FMIS Purchase Order Processing gives Finance, Procurement and Operational teams the visibility and control to effectively manage expenditure from the creation of orders through to invoice matching and payment. Three-way invoice matching is faster and more accurate with the use of OCR scanning.

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Product Info

FMIS Purchase Order Processing

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Product Info

Why use FMIS Purchase Order Processing?

✓ Automate the purchasing process over the whole purchasing cycle
✓ Improve control and streamline approvals with flexible workflows
✓ Manage supplier relationships and your product catalogue centrally

✓ Allocate all expenditure to specific projects, budgets or departments
✓ Automate two or three-way invoice matching with full goods receipt
✓ Handle complex orders with partial deliveries or multiple vendors

Linked Solutions

Sales Orders

Inventory and Stock

Asset Tracking

Features

Core features

✓ Multi-company
✓ Multi-lingual
✓ Customisable workflows
✓ Electronic authorisation
✓ Complex kitting and assembly
✓ Drop ship
✓ Requisitions
✓ Sourcing
✓ Full product category
✓ Full vendor parts catalogue
✓ Full import for all setup
✓ Manage vendor relationship
✓ User defined fields
✓ Auto orders
✓ Blanket orders
✓ Contracts
✓ Product catalogue

Product catalogue

✓ Catalogue of product, parts, kits, bill of materials
✓ Default pricing at vendor and part level
✓ Pricing update and upkeep
✓ Preferred vendors and parts
✓ Version control

Authorisation matrix

✓ Role based authorisation limits
✓ Integration with HR, finance and project roles
✓ Full workflow management
✓ Electronic authorisation

Purchase orders

✓ Purchase orders
✓ Customisable purchasing forms
✓ Purchase workflow routing along specific department or product types
✓ Access to buying history
✓ Version control
✓ Change orders
✓ Blanket orders
✓ Full history review of goods receipt, change and invoice matching
✓ Attachments
✓ Multiple terms and conditions
✓ Customisable fields
✓ Product notes can be copied forward onto purchase order

Requisition

✓ Customisable requisition forms
✓ Requisition workflow routing
✓ Access to buying history

Sourcing

✓ Auto routing to buying groups
✓ Punch out
✓ Access to a global inventory to maximise available items
✓ Stock/inventory allocation and issue management
✓ Auto creation of purchase orders and work orders
✓ Change orders and version control

Invoice matching

✓ Full invoice registry
✓ Easy invoice matching facilities
✓ Customisable posting into accounts payable
✓ Multiple vendor batches
✓ OCR scanning of invoices

Reporting

✓ All documents easily customisable
✓ Base reports can be cloned and modified
✓ Base reports can be linked to workflows
✓ Dashboards and business intelligence

Integration

FMIS Purchase Order Processing can be deployed as part of a wider FMIS Purchase to Pay system or integrated with most leading finance and ERP packages. Integration allows the synchronisation of project, personnel and accounting information in real time across different platforms cutting out the duplication of data, saving time and improving the accuracy of data captured.

Customer Reviews

“The team have been brilliant. The support that they have provided for us has been a credit to FMIS.”

Marilyn Draper

Finance Projects Manager, ESA Ltd

“In FMIS, Exponent found a system that provided the flexibility we needed to accommodate our approval matrixes while still seamlessly interacting and taking advantage of the capabilities of Vision..”

Sue Lawless

Business Manager, Exponent

FAQ

What is FMIS Purchase Order Processing?

FMIS Purchase Order Processing is a solution that automates and streamlines the entire purchasing cycle, from creating purchase orders to invoice matching and payment. It provides better control over expenditures for Finance, Procurement, and Operational teams.

How does FMIS Purchase Order Processing improve the purchasing process?

The system eliminates manual processes by automating key functions such as order approvals, supplier management, and invoice matching. It also enhances visibility into spending and provides tools for detailed financial tracking.

Can FMIS Purchase Order Processing track expenditures across different departments or projects?

Yes, it allows you to allocate expenditures to specific projects, budgets, or departments, providing detailed tracking and ensuring accurate financial reporting.

How does FMIS support compliance with company policies?

The system includes electronic authorisation workflows, automated approval processes, and access controls to help support compliance with internal purchasing policies and procedures.

Is training or support available for using FMIS Purchase Order Processing?

FMIS provides training and support to ensure a smooth implementation and ongoing usability for your team.

Does FMIS support goods receipt and three-way invoice matching?

Yes, FMIS supports goods receipt and three-way invoice matching, ensuring accurate validation of invoices against purchase orders and received goods.

Is training provided for the users?

Yes, FMIS offers training to enable your team can use the system effectively, maximising its value.

How does FMIS ensure data security within the system?

FMIS follows industry best practices for data security, including encryption, role-based access control, and secure system integrations.

How much does FMIS Software cost?

Pricing depends on factors like the number of users, required modules, and deployment method. Contact us to discuss your needs and request a personalised quote using our contact form.