Core features
✓ Multi-company
✓ Multi-lingual
✓ Customisable workflows
✓ Electronic authorisation
✓ Complex kitting and assembly
✓ Drop ship
✓ Requisitions
✓ Sourcing
✓ Full product category
✓ Full vendor parts catalogue
✓ Full import for all setup
✓ Manage vendor relationship
✓ User defined fields
✓ Auto orders
✓ Blanket orders
✓ Contracts
✓ Product catalogue
Product catalogue
✓ Catalogue of product, parts, kits, bill of materials
✓ Default pricing at vendor and part level
✓ Pricing update and upkeep
✓ Preferred vendors and parts
✓ Version control
Authorisation matrix
✓ Role based authorisation limits
✓ Integration with HR, finance and project roles
✓ Full workflow management
✓ Electronic authorisation
Purchase orders
✓ Purchase orders
✓ Customisable purchasing forms
✓ Purchase workflow routing along specific department or product types
✓ Access to buying history
✓ Version control
✓ Change orders
✓ Blanket orders
✓ Full history review of goods receipt, change and invoice matching
✓ Attachments
✓ Multiple terms and conditions
✓ Customisable fields
✓ Product notes can be copied forward onto purchase order
Requisition
✓ Customisable requisition forms
✓ Requisition workflow routing
✓ Access to buying history
Sourcing
✓ Auto routing to buying groups
✓ Punch out
✓ Access to a global inventory to maximise available items
✓ Stock/inventory allocation and issue management
✓ Auto creation of purchase orders and work orders
✓ Change orders and version control
Invoice matching
✓ Full invoice registry
✓ Easy invoice matching facilities
✓ Customisable posting into accounts payable
✓ Multiple vendor batches
✓ OCR scanning of invoices
Reporting
✓ All documents easily customisable
✓ Base reports can be cloned and modified
✓ Base reports can be linked to workflows
✓ Dashboards and business intelligence
FMIS Purchase Order Processing can be deployed as part of a wider FMIS Purchase to Pay system or integrated with most leading finance and ERP packages. Integration allows the synchronisation of project, personnel and accounting information in real time across different platforms cutting out the duplication of data, saving time and improving the accuracy of data captured.
“The team have been brilliant. The support that they have provided for us has been a credit to FMIS.”
Marilyn Draper
Finance Projects Manager, ESA Ltd
Sue Lawless
Business Manager, Exponent
What is FMIS Purchase Order Processing?
FMIS Purchase Order Processing is a solution that automates and streamlines the entire purchasing cycle, from creating purchase orders to invoice matching and payment. It provides better control over expenditures for Finance, Procurement, and Operational teams.
How does FMIS Purchase Order Processing improve the purchasing process?
The system eliminates manual processes by automating key functions such as order approvals, supplier management, and invoice matching. It also enhances visibility into spending and provides tools for detailed financial tracking.
Can FMIS Purchase Order Processing track expenditures across different departments or projects?
Yes, it allows you to allocate expenditures to specific projects, budgets, or departments, providing detailed tracking and ensuring accurate financial reporting.
How does FMIS support compliance with company policies?
The system includes electronic authorisation workflows, automated approval processes, and access controls to help support compliance with internal purchasing policies and procedures.
Is training or support available for using FMIS Purchase Order Processing?
FMIS provides training and support to ensure a smooth implementation and ongoing usability for your team.
Does FMIS support goods receipt and three-way invoice matching?
Yes, FMIS supports goods receipt and three-way invoice matching, ensuring accurate validation of invoices against purchase orders and received goods.
Is training provided for the users?
Yes, FMIS offers training to enable your team can use the system effectively, maximising its value.
How does FMIS ensure data security within the system?
FMIS follows industry best practices for data security, including encryption, role-based access control, and secure system integrations.
How much does FMIS Software cost?
Pricing depends on factors like the number of users, required modules, and deployment method. Contact us to discuss your needs and request a personalised quote using our contact form.
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