FMIS provides fixed asset accounting software for finance teams managing asset registers, depreciation and financial reporting.
Maintain asset records, calculate depreciation across companies, books and currencies, and generate reports and general ledger postings from one system.
Updated by: John de Robeck • Updated: October 15, 2026
When asset records sit across spreadsheets or several finance systems, it can be difficult to explain balances, maintain different reporting values and keep calculations consistent. FMIS brings the financial asset register and its accounting history together.
Use FMIS alongside your accounting or ERP system when you need specialist depreciation, component structures, multiple reporting books or detailed asset movements. Configure analysis codes, periods and reports around your organisation’s accounting requirements.
Start with the workflows your finance team needs to manage. FMIS supports the register, calculations and outputs behind day-to-day fixed asset accounting.
Apply depreciation methods, useful lives, residual values and accounting periods. Review period charges and forecast depreciation using existing assets and, where required, planned expenditure.
Maintain parallel asset values for different reporting purposes, including local and group books. Manage companies and currencies without relying on a separate spreadsheet for each treatment.
Explain opening balances, asset movements and closing values. Generate reports, investigate general ledger posting totals and review changes to main asset records.
Create or import records with acquisition costs, dates, asset categories and analysis codes. Use parent and sub-asset relationships to record components with different useful lives, while retaining a view of the overall asset.
Apply methods such as straight line or reducing balance, together with the relevant life and residual value. Run depreciation for selected companies, books and periods, then review the charges and resulting book values. Forecasts can include budget assets without changing actual values or postings.
Record additional costs, transfers, changes in useful life, revaluations, impairments and full or partial disposals as required by your accounting policies. For assets under construction, configure the accounting transition when an asset becomes available for use. The permitted treatment depends on your reporting framework.
Run reconciliation reports to explain changes between opening and closing balances. Review additions, disposals, depreciation and other movements before generating journals. Your team checks the results and reconciles transferred postings with the finance system.
Finance teams need to see how a balance was reached, whether they are preparing a management report, completing a close or answering an audit query. FMIS provides named reports and transaction detail to support that review.
Use PDF and Excel options for supported reports, and Excel or CSV for posting exports. Main reports can be run for company groups, with combined asset totals or separate company presentation, subject to user access.
Transaction reports show asset events such as transfers, disposals and adjustments. The Audit Log records changes to main asset and user data, with filters for dates, users, events and actions. In Tray entries and amendments are outside that log. Your finance team remains responsible for accounting policies, review and approval of the resulting figures.
Use separate books for different asset reporting requirements, including local and group values or different currencies. The current version supports up to eight books. Combined asset reporting is available; it is not a replacement for a full group financial consolidation system.
For IFRS reporting, discuss the records and outputs needed for IAS 16 property, plant and equipment. For UK and Ireland reporting, consider the relevant FRS 102 requirements, including Section 17. For US GAAP reporting, agree the required book treatment and reports separately from tax depreciation.
FMIS supports the process through configurable calculations, separate books and financial records. Your team determines the accounting policies, estimates and judgements. See the IFRS Foundation’s IAS 16 information, the FRC’s FRS 102 information and FASB’s US GAAP standards information.
Doncasters needed to bring together fixed asset information held in multiple spreadsheets across an international manufacturing group, with different companies, currencies and general ledger systems.
The published case study describes how FMIS supported its multi-site, multi-company and multi-book requirements, bringing records together and improving reporting and access to asset information. It is a practical example of specialist fixed asset accounting alongside an existing finance environment.
The software supports the people maintaining the register and those reviewing its financial outputs.
Maintain records, process asset changes, calculate depreciation and prepare period-end reports and postings. Financial controllers can review the movements and supporting detail behind reported balances.
Review asset values and forecast charges across companies and reporting books. Use consistent asset reporting to inform budgets, investment discussions and management review.
Choose FMIS Cloud or installation within your own infrastructure. Review hosting, access and data residency requirements alongside the proposed finance processes.
The UK-hosted service uses UK data centres. Discuss access arrangements, service responsibilities, backups and recovery requirements with FMIS when scoping the deployment. Raise any different data residency requirement during that discussion.
Install FMIS within your organisation’s infrastructure where internal hosting is required. Agree the technical requirements, operational responsibilities and support arrangements with your IT team before implementation.
FMIS holds ISO 27001, ISO 9001 and Cyber Essentials Plus certifications. The Trust Centre provides information about controlled access, multi-factor authentication, encryption, testing and business continuity to support your supplier review.
Implementation is planned around your existing register, reporting requirements and first close in FMIS. The work includes agreeing the configuration, preparing data, checking opening values and training the team.
Agree a migration date, asset coding, company and book structure, and required history. Prepare acquisition costs, accumulated depreciation, net book values, dates and useful lives. Import test records, compare the calculations with your opening position and investigate differences before go-live.
FMIS generates configurable general ledger postings, with Excel or CSV output available. A direct interface depends on the destination system and agreed scope. Agree account mappings, file formats, transfer steps and reconciliation responsibilities; do not assume that a named finance system has a standard live connector.
Training covers maintaining records, processing changes, running depreciation and reviewing reports. Agree the people involved, implementation timetable and ongoing functional and technical support in the proposal. Timing depends on data preparation, configuration, testing and your team’s availability.
For physical asset locations, custodians, barcode or QR scanning and verification workflows, review FMIS Asset Tracking. Scope the relationship between physical records and the financial register as part of your requirements.
For lease schedules, lease liabilities and right-of-use accounting under IFRS 16, revised FRS 102 or ASC 842, review the separate Lease Accounting product. Agree how lease and asset records will be linked without duplicating assets.
Understand the information, responsibilities and controls behind a financial asset register.
Read the fixed asset register guide
Consider the requirements and supplier questions to cover when evaluating an asset management system.
Read the software selection guide
Review common depreciation methods and their practical application. This guide has a UK focus.
Why use specialist software if our ERP already has fixed assets?
Your ERP module may meet your requirements. Specialist software is worth evaluating when you need different reporting books, complex asset structures, depreciation configuration or outputs that are difficult to maintain in your current system. A demonstration should test those specific requirements.
Can we move an existing register from spreadsheets or another system?
Yes. Agree the data fields, migration date and opening values, then prepare and import the records using an agreed format. Check cost, accumulated depreciation and net book value, and test the resulting calculations. Any historic conversion or cleansing work is agreed within the implementation scope.
Can FMIS manage several companies and reporting books?
Yes. Fixed Assets supports multiple companies, books and currencies. Separate books hold different financial values for an asset, for example for local and group reporting. The current version supports up to eight books; confirm the structure required for your organisation.
Does FMIS replace our accounting system?
FMIS provides specialist fixed asset records, calculations and reporting alongside your finance system. It generates general ledger postings that can be exported or transferred through an agreed interface. The transfer method and controls depend on the destination system and implementation scope.
Can we use FMIS for IFRS, UK GAAP or US GAAP reporting?
FMIS provides configurable asset records, depreciation, books and reports to support your accounting policies. Discuss the required framework and specific outputs with the team. Book accounting and tax depreciation are separate requirements; any required tax methods or filing outputs need to be confirmed during scoping.
Are physical tracking and lease accounting included?
Fixed Assets covers the financial asset register and accounting workflows described here. Physical tracking, mobile scanning and lease-specific calculations may require additional modules or an agreed configuration. The proposal will identify the products and services included.
How long does implementation take?
The timetable depends on the condition of the source data, companies and books, configuration, integration work and your team’s availability. We agree the scope and schedule after reviewing your requirements, allowing time for data checks, testing and training.
How much does FMIS Fixed Assets cost?
Pricing depends on the proposed users and asset volume, deployment option, modules and implementation services, including migration, configuration, training and any interface work. Tell us about your register and reporting requirements so we can prepare a quotation that sets out the inclusions.
Use a demonstration to review the workflows that matter to your finance team: maintaining records, running depreciation, managing different books and explaining period-end movements.
Tell us approximately how many assets and companies you manage, your reporting books and currencies, and which finance system you use. Include any required migration date or particular reporting challenge.
