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FMIS Purchase to Pay

FMIS Purchase to Pay automates the P2P process from order creation to invoice processing

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Product Info

Why use FMIS Purchase to Pay?

✓ Improve control over and visibility of expenditure
✓ Manage approvals with individual workflows for different purchases
✓ Streamline Accounts Payable with automated invoice matching and payment authorisation
✓ Allocate all expenditure to relevant cost centres
✓ Build a full audit trail without the need for paper filing
✓ Tailored views and reporting for Finance, Procurement and Operations teams

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Features

✓ Fast and efficient physical audits of assets and inventory
✓ Real time updating of your asset register
✓ Minimise write-offs as a result of physical audits
✓ Track locations and asset movements across any number of sites and companies
✓ Store additional files such as photos, purchase orders, warranty documents, service history and invoices
✓ Import/export data directly from spreadsheets to save time
✓ Lower insurance premiums through the use of specialist software

✓ Purchase orders
✓ Customisable purchasing forms
✓ Purchase workflow routing along specific department or product types
✓ Access to buying history
✓ Version control
✓ Change orders
✓ Blanket orders
✓ Full history review of goods receipt, change and invoice matching
✓ Attachments
✓ Multiple terms and conditions
✓ Customisable fields
✓ Product notes can be copied forward onto purchase order

✓ Catalogue of product, parts, kits, bill of materials
✓ Default pricing at vendor and part level
✓ Pricing update and upkeep
✓ Preferred vendors and parts
✓ Version control

✓ Role-based authorisation limits
✓ Integration with HR, finance and project roles
✓ Full workflow management
✓ Electronic authorisation

✓ Full invoice registry
✓ Easy invoice matching facilities
✓ Customisable posting into accounts payable
✓ Multiple vendor batches
✓ OCR scanning of invoices

✓ Auto allocation of purchase orders to any preferred vendor at agreed discounts and pricing
✓ Direct pegging of finished goods in stock or items in inventory
✓ Demand generation of production work order/kit build for non-stocked finished goods
✓ Drop ship management
✓ Easy drill down for status
✓ Alerting for any shortfall or problem

✓ All documents easily customisable
✓ Base reports can be cloned and modified
✓ Base reports can be linked to workflows
✓ Dashboards and business intelligence

Integration

FMIS Purchase to Pay can be integrated with most leading finance and ERP packages. Create a singular view of all shared data across different systems to improve accuracy and reduce data duplication.

Customer Reviews

FMIS Capterra Customer Reviews

ESA Purchase Order Processing“The team have been brilliant. The support that they have provided for us has been a credit to FMIS.”

Marilyn Draper

Finance Projects Manager, ESA Ltd

Exponent Purchase Order Processing“In FMIS, Exponent found a system that provided the flexibility we needed to accommodate our approval matrixes while still seamlessly interacting and taking advantage of the capabilities of Vision.”

Sue Lawless

Business Manager, Exponent

FAQ

Purchase to Pay (P2P) is a process that covers the entire procurement cycle, from identifying a need for goods or services to making the final payment to the supplier. It includes steps like purchase requisition, purchase order creation, goods receipt, and invoice processing, ensuring a seamless flow of information and control over procurement activities.

The solution incorporates a robust authorisation matrix that sets role-based limits and workflows. This helps purchases to comply with organisational policies and supports approvals being obtained before proceeding.

Demand management automates purchase order allocation to preferred vendors, helps peg finished goods to stock levels, and generates demand for non-stocked items.

FMIS provides comprehensive support during implementation, including system configuration, integration with existing platforms, and user training.

Yes, FMIS offers training to enable your team can use the system effectively, maximising its value.

FMIS follows industry best practices for data security, including encryption, role-based access control, and secure system integrations.

Pricing depends on factors like the number of users, required modules, and deployment method. Contact us to discuss your needs and request a personalised quote using our contact form.

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