Emergency services, often referred to as blue light services in the UK, manage assets ranging from stations, buildings and vehicles to IT hardware, communications devices and specialist equipment. Finance teams need accurate accounting records, while operational teams need reliable information about location, assignment, condition and maintenance.
FMIS has experience supporting fire and rescue services, police forces and ambulance services, alongside previous work with the Maritime and Coastguard Agency. Our software has been used for both financial asset management and operational tracking and maintenance.
FMIS can connect financial asset information with the teams responsible for managing, locating and maintaining assets in practice.
Manage fixed asset and lease accounting for stations, vehicles and equipment, with component records, depreciation calculations and reporting for audit.
Track equipment across stations, departments and users, with mobile barcoding to support verification, recorded transfers and accountability for issued assets.
Maintain linked building and equipment records, schedule maintenance and review work histories across stations, workshops, offices and other service locations.
For equipment within the maintenance scope, keep service schedules, work orders and maintenance history associated with the relevant items.
Equipment may move between stations, vehicles, workshops, stores and individual users. Without recorded transfers and returns, teams can struggle to distinguish missing items from equipment that has simply moved.
Specialist equipment can require different inspection, testing and servicing schedules. Teams need accessible records of completed work and outstanding tasks to support equipment management and internal assurance.
Buildings and specialist assets can contain components with different useful lives and replacement dates. Finance teams must account for those differences alongside valuations, impairments, disposals and the reporting requirements applicable to their organisation.
Equipment inventories and fixed asset registers serve different purposes, particularly where operational items fall below capitalisation thresholds. Verification needs to identify discrepancies without treating every tracked item as a balance-sheet asset.
FMIS Asset Tracking supports location-based asset lists and mobile barcode scanning for physical verification. Teams can check recorded items, identify unexpected or misplaced equipment and investigate discrepancies before updating the register.
Record equipment assignments, transfers and returns using FMIS Asset Tracking. Check-in and check-out functions help teams see who holds an item, manage loans and review equipment status across locations and departments.
FMIS Equipment Maintenance supports planned and reactive work, task reminders and work orders. Maintenance histories and equipment status records help teams review completed servicing, follow up repairs and identify items recorded as out of service.
FMIS Fixed Assets supports linked parent and child assets, with separate useful lives and depreciation calculations for individual components. Finance teams can manage revaluations, impairments and disposals, and report on the whole asset or its components.
FMIS Lease Accounting centralises lease records and supports IFRS 16 calculations for right-of-use assets and lease liabilities. Manage adjustments, terminations and reporting using the accounting policies and public-sector treatment applicable to your organisation.
FMIS Fixed Assets retains histories of additions, adjustments, transfers and disposals, with reports supporting year-end reconciliation. Finance teams can review movements and balances across periods, companies and accounting books, supporting the preparation of evidence for auditors.
Asset classifications, component relationships, depreciation and financial changes.
Lease data, calculations, changes and reporting for relevant agreements.
Location, custodian and movement records, with tools for physical asset checks.
Planned tasks, work orders and service history for equipment in scope.
Purchasing approvals and manage requisitions, approvals and purchase orders.
Requirements differ between departments. View the full range of FMIS solutions.
Police forces manage property, vehicles, IT and equipment issued to personnel, with hosting assurance such as PASF where required. Fire and rescue services need records for stations, appliances and specialist equipment, linking financial asset structures with operational tracking and maintenance.
Ambulance services and associated healthcare teams manage medical equipment, vehicles and premises, with different requirements for accounting, traceability and servicing. Coastguard and search-and-rescue services also manage equipment across operational locations. FMIS modules can be selected around these needs; air ambulance charities and voluntary rescue organisations may have similar asset-management requirements but different governance and reporting arrangements.
Essex County Fire and Rescue Service selected FMIS to manage land, buildings, office assets and specialist equipment, including building components with different useful lives.
The published case study describes support for component accounting, revaluation and impairment processes, and historic depreciation reporting used in the authority’s Minimum Revenue Provision calculations. It provides a practical example of FMIS’s emergency-services accounting experience.
FMIS provides UK-based hosting and support, with ISO 27001 certification and Cyber Essentials Plus accreditation. PASF-accredited hosting arrangements are available for police requirements, and personnel vetting to Security Check (SC) level can be addressed where required. Our Trust Centre provides information on data residency, UK GDPR, access controls and service continuity to support your supplier assessment.
Framework availability relates to the particular listed services. Buyers should check the current listing, their eligibility and their own purchasing process.
Which FMIS services are available through G-Cloud 15?
The current FMIS G-Cloud 15 services cover Fixed Asset Management, Asset Tracking, Equipment Maintenance and Lease Accounting. Buyers should review the applicable service descriptions and framework guidance before selecting a procurement route. Other FMIS modules may require a separate procurement arrangement.
Is FMIS hosted in the UK, and is an on-premise installation available?
Yes. FMIS Cloud uses UK-based hosting, and an on-premise installation is also available. The appropriate deployment depends on your IT policies, access needs and responsibilities for maintaining the application and infrastructure. Hosting and data-handling information is available through the FMIS Trust Centre.
What assurance is available for police hosting and support access?
FMIS offers PASF-accredited hosting arrangements through Sota Solutions. PASF concerns facilities assurance; your force should also assess the application, support access and proposed data use. Personnel vetting, including Security Check (SC) requirements where applicable, should be agreed for the staff and service involved.
How can we investigate missing or transferred items during verification?
FMIS provides location, assignment, status and movement information to support investigation after a physical count. Teams can distinguish an unrecorded transfer from a loan, repair or possible loss, then make agreed corrections. A discrepancy should be reviewed before it results in a financial disposal or write-off.
What asset and user audit history can we review?
FMIS retains histories of asset movements and financial adjustments. Its published Equipment Maintenance service description also identifies user access and action history for authorised administrators. The available events, reports and permissions should be demonstrated for your selected modules, with retention and export requirements agreed during evaluation.
Can we track equipment below our capitalisation threshold?
Yes. Operational asset tracking can include equipment that needs location, assignment or maintenance records even when it is not capitalised. Your register structure should distinguish these items from financial fixed assets so that equipment accountability and accounting treatment remain consistent with your policies.
Can FMIS support inspection and servicing records for specialist equipment?
FMIS Equipment Maintenance supports scheduled tasks, work orders and maintenance histories. Requirements for particular inspection forms, calibration records or authorisation steps should be reviewed against the proposed configuration. Equipment release decisions and compliance with manufacturer or sector requirements remain part of your organisation’s operating procedures.
Can FMIS support the accounting requirements that apply to our service?
FMIS supports component accounting, depreciation, revaluations and impairments, alongside IFRS 16 lease accounting. Emergency services do not all follow the same reporting framework: local-authority, NHS and central-government requirements can differ. We would review your applicable framework, accounting policies and required outputs before agreeing the configuration.
Can we migrate our existing registers and connect FMIS to our finance system?
FMIS supports spreadsheet imports and integration with accounting and ERP systems. Your existing asset identifiers, component structures, opening balances and required data exchanges should be reviewed before migration. The integration method and reconciliation checks depend on the systems involved and the scope agreed for implementation.
Who provides implementation assistance, training and ongoing support?
FMIS provides implementation assistance and UK-based ongoing support, with training available for users. During evaluation, agree the services included, responsibilities for data preparation, support hours and escalation arrangements. These details help finance, operational and IT teams plan implementation and understand how support will work after go-live.
For more information about FMIS Solutions for emergency services, you can arrange a call with one of our consultants who can answer any initial questions you have, provide pricing and arrange a tailored demo of the system for you, covering your specific requirements and context.
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