A council’s property portfolio, a department’s equipment and an agency’s operational assets may be managed in different ways. They share a need for accurate records, clear responsibility and information that can be used for financial reporting and day-to-day decisions.
FMIS works with public-sector organisations to structure asset information around their reporting needs and practical workflows. Our software can support the financial record of an asset alongside processes such as physical verification, transfers, maintenance and disposal. The right combination depends on the organisation and the assets it manages.
Manage fixed asset records, capital expenditure, property and equipment across council services and locations.
Support finance, estates and operational teams managing assets, leases and equipment across departments and sites.
Maintain asset and equipment records suited to the varied responsibilities, structures and reporting needs of public bodies.
Support police forces, fire and rescue services, and ambulance organisations with asset records, equipment tracking and maintenance across stations and operational sites.
Maintain asset classifications, depreciation, valuation changes and disposals, with reporting that supports review and reconciliation.
Record asset locations, assignments and movements, and use physical checks to keep records current.
Keep records of buildings and equipment, plan maintenance and retain a history of work carried out.
Public-sector asset registers often bring together data from several sources. Categories, locations, components and reporting fields need to be useful to the people maintaining the records as well as those reviewing them. FMIS provides configurable asset structures and reporting views to support this work.
Asset additions, transfers, revaluations, impairments and disposals all affect the financial record. Consistent processes and a history of changes help finance teams review figures and prepare information for reporting and audit.
An accounting record does not always answer where an item is or who is using it. Asset tagging, location records and physical verification can help teams check their register against assets in use across offices, sites and services.
Capital projects, purchases, leases, maintenance and disposal may involve different teams. FMIS offers related solutions that can be selected according to the processes an organisation needs to manage.
Asset classifications, component relationships, depreciation and financial changes.
Lease data, calculations, changes and reporting for relevant agreements.
Location, custodian and movement records, with tools for physical asset checks.
Planned tasks, work orders and service history for equipment in scope.
Purchasing approvals and management of requisitions, approvals and purchase orders.
Requirements differ between departments. View the full range of FMIS solutions.
FMIS works with councils, government departments, public bodies and emergency services whose assets range from property and vehicles to IT and specialist equipment. We help finance and operational teams structure asset records around their responsibilities, with software for fixed asset accounting, lease accounting, asset tracking and equipment maintenance. The combination depends on the organisation’s assets, reporting needs and day-to-day processes.
North London Waste Authority selected FMIS Fixed Assets for a cloud-based asset register. FMIS worked with its finance team to refine classifications, import developing source data and configure the system around its accounting periods and reporting requirements. The case study shows how the register has developed as the authority’s data and requirements have become clearer.
Read the North London Waste Authority case study
Explore more FMIS case studies across the public sector and other sectors
Public sector organisations need confidence that their information is protected and handled appropriately. FMIS Cloud is typically hosted in the UK, with customer data stored and managed in that environment. Security controls include role-based access, multi-factor authentication, encryption in transit and at rest, monitoring, backups and recovery arrangements.
Hosting arrangements and any specific data residency requirements should be confirmed for your proposed deployment. Visit the FMIS Trust Centre for more information on cloud security, data protection, certifications, testing and business continuity, or contact us to discuss the assurance information required for your procurement.
Can FMIS be used for both financial and operational asset management?
Yes. FMIS offers fixed asset accounting, asset tracking and equipment maintenance solutions. An organisation can select the areas relevant to its requirements, rather than assuming every team needs the same functions.
Can FMIS accommodate different asset categories and reporting structures?
FMIS Fixed Assets supports configurable classifications, fields and reporting views. The North London Waste Authority project illustrates how these can be developed around an organisation’s source data and finance requirements.
What purchasing frameworks is FMIS on?
FMIS has listed cloud services for fixed asset accounting, asset tracking, equipment maintenance and lease accounting on G-Cloud 15. Buyers should check the published service listings and their own procurement requirements for the scope of a proposed purchase. Please contact us for more information about other frameworks.
Where is FMIS Cloud hosted?
FMIS Cloud is typically hosted in the UK, with customer data stored and managed in that environment unless otherwise specified. If your organisation has a specific data residency requirement, please discuss it with FMIS so the arrangements for your proposed deployment can be confirmed.
How is information protected?
FMIS Cloud uses controls that include role-based access, multi-factor authentication, encryption in transit and at rest, and continuous monitoring. Further information is available in the Trust Centre’s cloud security and infrastructure section.
What security certifications and assurance can FMIS provide?
FMIS holds ISO 27001:2022 and ISO 9001:2015 certifications, and Cyber Essentials Plus certification. FMIS also carries out annual independent penetration testing. Visit the Trust Centre for current information and contact FMIS to discuss assurance evidence for your procurement.
Can FMIS be hosted in our own environment?
FMIS solutions are available through secure cloud infrastructure or local installation. Contact FMIS to discuss the options for your requirements and how they affect hosting and data residency.
Who can access our data, and how are other providers involved?
Access is controlled through measures including role-based permissions and multi-factor authentication. FMIS usually acts as a data processor, with the customer retaining control of its data. Subprocessors are selected and reviewed, and customer data is not passed outside FMIS for processing without prior agreement. Further information is available from the Trust Centre.
What service availability and recovery arrangements apply?
FMIS Cloud has a published 99.95% uptime commitment, with automated backups and defined recovery and failover arrangements. Please check the relevant service terms for the commitments that apply to your deployment.
How does FMIS handle security incidents?
FMIS has incident management processes in place. Incident reporting arrangements, escalation contacts and notification timescales should be confirmed for the relevant service and documented in the applicable contractual and data protection terms. Contact FMIS during procurement for details.
What accessibility standards does FMIS support?
FMIS software is tested against WCAG 2.2 AA as the leading international accessibility standard. You can read more about our accessibility commitments in our trust centre.
If you are reviewing how your organisation accounts for, tracks or maintains its assets, we can discuss the records you hold, the teams involved and the processes you need to support.
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John de Robeck2025-01-14 15:22:002026-09-22 15:12:49North London Waste Authority: A Local Authority Fixed Asset Accounting Case Study
