Materials Management in Deltek Ajera
With the release of FMIS interface for Deltek Ajera, users are now able to manage stock and inventory, procurement, production and asset tracking without the need for stand alone systems.
FMIS Stock and Inventory, Purchasing and Asset Management are now available for Deltek Ajera. Deltek Ajera has built a reputation as a cost-ffective project management and accounting solution for project-based SMB’s in the architecture and engineering spaces. The software is ideal for straight professional services but offers limited materials management functionality.
FMIS has been providing fully integrated materials management software for Deltek solutions such as Vision for over a decade and has now released an interface for Deltek’s Ajera product as well. For the first time, this allows Ajera users to effectively manage stock, inventory and equipment for projects without the need for standalone software.
FMIS software utilises the project, tasks, vendors and users created within Ajera, so there is no duplication of data and all procurement, work orders and inventory can be charged to the relevant client project and task.
Although batch production is rare within the Ajera community, increasingly firms are offering design build services that involve bespoke engineering or kitting and assembly. FMIS allows firms to create itemised quotes based on their project catalogue and then convert the quote to a sales order generating a demand profile for the project.
Materials can either be allocated directly from stock or ordered via an automated purchase order. Because the software maintains a record of previous purchases for each product and allows buyers to allocate preferred suppliers, it is easy to manage costs effectively. All raw materials costs are recorded against the project whether allocated from inventory or from a purchase order.
FMIS includes a comprehensive workflow engine to handle effectively manage heavy duty procurement and production work orders based on user-defined workflows. The workflows are based on the user profiles created in Ajera, so they are always aligned with current roles and project responsibilities.
A typical example could involve an engineer requisitioning an urgent part for a project, a notification is passed immediately to the project manager to approve the purchase if the part is not available from stock. The project buyer is notified immediately and the order is placed with the preferred supplier using the same pricing as the previous order. Automation can cut days or even weeks off the lead time for items and so avoid project delays and allowing faster invoicing.
Maintenance contracts are another revenue stream that is becoming increasingly common for engineering firms that are supplying hardware. Where a product already exists within the FMIS catalogue, it is easy to allocate a maintenance schedule to the equipment whether it is has been sold to the client or simply leased. Reactive maintenance can be scheduled using the fault logging built into the system.
Maintenance work orders allow jobs to be allocated to specific engineers providing a full audit history of any work carried out and all required documentation is created using specifically formatted reports. Where the equipment item is created within FMIS, it is possible to create a full lifecycle cost profile for any asset.
For more information about FMIS Solutions for Deltek Ajera or to arrange a demo of the system, please email us at email@example.com or call the offices on +44 (0) 1227 773003.
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