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FMIS-SOFTWARE-FOR-SANTA

Case Study – Asset Management for Santa Claus

Christmas was just getting too big for Santa to manage. Can FMIS help Santa save Christmas?

Fixed Assets Add-on module or specialist software

Fixed Assets Add-on module or Specialist software

What do you need to look for when choosing between a fixed assets add-on & specialist software. Compare the costs and benefits of each to get the right fit.

University Equipment and Maintenance Case Study | FMIS

Equipment and Maintenance case study

University Equipment and Maintenance Case Study | FMIS

Education – research loan equipment case study

Our customer is a world class university providing research facilities. They required a system allowing them to control the short term loan of specialist research equipment. FMIS provided a full asset tracking and loan service using the Equipment and Maintenance module within FMIS. The key requirements of the system included rapid access to any equipment item available within a particular date range and that loans could be pre-booked within a key calendar view, which has been configured around the equipment specifications.

Researcher request equipment

All students have access to the system through fixed assets integration with Active Directory. Every student who is part of the research group can make a request for equipment. Using the extensive search capabilities the equipment is booked to the loan diary/calendar.

Equipment issue

A full history and extensive set of attributes are held for each piece of equipment. The equipment items can be allocated in advance for as many potential researchers as possible. Equipment is formally issued to a researcher and a full audit trail is maintained.

Active alerting

Students are reminded by email of the exact return dates. The system equipment managers are regularly alerted to those pieces of equipment not returning within agreed time spans, this can be via email or by workflow alerts.

Damages

Any malfunction or failure in the use of the equipment can be recorded and the correct remedial action routed through work orders. The issues can be raised as part of the Research Portal.

Equipment and inventory

A full history is maintained for the complete life-cycle of each piece of equipment. Replacement planning and total cost of ownership can now be managed with ease.

Transfers and physical Audits

Equipment can be transferred between different departments and owning groups. A full audit can be conducted using barcode scanning facilities.

Utilisation and reporting

A number of additional reports were added to the standard product incorporating the feedback from the customer.

Barcoding in Hospitals : NHS Bristol case study

Barcoding in hospitals: Bristol NHS trust uses FMIS software

Barcoding in Hospitals : NHS Bristol case study

Barcoding in hospitals

NHS Trust required a flexible solution

The technician team in the Trust Services division within University Hospitals Bristol NHS Foundation Trust uses FMIS Barcoding and Equipment modules to keep track of everything from high-end human patient simulators through to laptops and even syringes. The department not only need to be able to track and identify a wide range of fixed assets and inventory across different departments, but also require the flexibility to loan many of them out for periods to other areas of the Trust and beyond.

“We are very unique when it comes to asset management. Three medical departments, very expensive high fidelity human patient simulators, resus manikins, training limbs, flat screen televisions, laptops and MacBooks, other IT and A/V equipment, plus a whole host of other kit right down to boxes of syringes!”

Rob Kozlowski
Technical Support Manager
Equipment and Maintenance

FMIS Equipment and Maintenance module allows a full log of any maintenance work carried out to be logged and future work planned for and scheduled ensuring that maintenance plans are adhered to. The module’s full life cycle tracking functionality combined with the simple creation and disposal of fixed assets means that the purchase, warranty, repair, maintenance, assignment or transfer of equipment is centrally logged and easily accessible to staff members within the team at any time.

 

Integrated barcoding

Integration of FMIS Barcoding with the Equipment and Maintenance module simplified the process of data collection and attribution significantly. FMIS arranged for the scanners and durable branded labels to be sent directly to the Trust in Bristol and worked with their IT departments to ensure that all hardware, IT security and sourcing requirements were met within budget. Even after implementation of the project, FMIS developers worked with the team to provide additional functionality to enable the handling of more complex equipment loans. The ongoing support package means that an experienced developer or consultant is available to answer queries and handle any issues.

For more information on FMIS Equipment, Maintenance and Barcoding products, please see our solutions page or contact one of the team directly at sales@fmis.co.uk or on +44 (0) 1227 773003.