Christmas was just getting too big for Santa to manage. Can FMIS help Santa save Christmas?
Essex Fire Authority use FMIS Fixed Assets to ensure compliance with IFRS, Component Accounting and additional standards.
From Purchase to Pay with ESA – FMIS Purchase to Pay software allows ESA to manage stock and inventory for properties across London and the South East over the full asset life cycle.
Purchase Order Processing case study
Exponent: engineering and scientific consulting
Exponent is an international engineering and scientific consulting company with 25 offices worldwide. Their engineers and scientists have worked on many high profile incidents.
Because Exponent staff are involved in a diverse range of projects, they needed a comprehensive but flexible purchase order processing (POP) software system. Their requirements included access to an approval process that allows their requisition orders to be signed off by the appropriate staff in line with their individual approval limits and project association, before the purchase orders are automatically generated.
Deltek Vision integration
Because Exponent already used Deltek Vision, they needed purchase order processing software that linked directly with their existing system. All FMIS products including Purchase Order Processing are designed to integrate directly with the Vision software. FMIS Purchase Order Processing will automatically match purchase orders against the relevant invoice, with any amends flagged for approval before posting to the general ledger in Vision.
When considering suppliers, Exponent wanted to be confident that their chosen provider had the experience and stability to provide the level of service required over the long term. FMIS software is used in over 40 countries worldwide and has been leading the industry for over 30 years, thus Exponent was able to call industry leading clients, such as Transammonia as a reference.
Leasing software case study
Why the AA uses FMIS Leasing
The AA was recently confirmed as the UK’s most trusted brand*, so it’s great that they trust FMIS Leasing software to forecast, calculate and track the monthly leases for their operational fleet. FMIS was commissioned to reduce the total time it took to prepare the month end accounts for all of the fleet adjustments, additions and periodic forecasts. FMIS was able to reduce the time required for the whole process from several days to a matter of hours.
The AA has a wide variety of lease types that the selected system had to be flexible enough to handle such as:
- Periodic tax changes impacting irrecoverable VAT and the fixed assets values
- Changing maintenance and service provisions
- Multiple invoices within a period
- Extensions of the lease term
- Finance charges based on fixed rates
Tailored dashboards allow all the key stakeholders from Operations through Finance to view the information they need, when they need it and in a format that is useful to them.
As the AA’s requirements have developed, FMIS Leasing software has been flexible enough to grow with them. FMIS provides ongoing support for all their clients including regular product enhancements to ensure FMIS Leasing remains ahead of the game and compliant with all accounting standards, such as IAS17.
* Source: Survey of more than 3,000 people in the UK aged 18-74 between 4 January and 7 February 2014 by Rainey Kelley Campbell Roalfe / Y&R’s BrandAsset Valuator (BAV).
Education – research loan equipment case study
Our customer is a world class university providing research facilities. They required a system allowing them to control the short term loan of specialist research equipment. FMIS provided a full asset tracking and loan service using the Equipment and Maintenance module within FMIS. The key requirements of the system included rapid access to any equipment item available within a particular date range and that loans could be pre-booked within a key calendar view, which has been configured around the equipment specifications.
Researcher request equipment
All students have access to the system through fixed assets integration with Active Directory. Every student who is part of the research group can make a request for equipment. Using the extensive search capabilities the equipment is booked to the loan diary/calendar.
A full history and extensive set of attributes are held for each piece of equipment. The equipment items can be allocated in advance for as many potential researchers as possible. Equipment is formally issued to a researcher and a full audit trail is maintained.
Students are reminded by email of the exact return dates. The system equipment managers are regularly alerted to those pieces of equipment not returning within agreed time spans, this can be via email or by workflow alerts.
Any malfunction or failure in the use of the equipment can be recorded and the correct remedial action routed through work orders. The issues can be raised as part of the Research Portal.
Equipment and inventory
A full history is maintained for the complete life-cycle of each piece of equipment. Replacement planning and total cost of ownership can now be managed with ease.
Transfers and physical Audits
Equipment can be transferred between different departments and owning groups. A full audit can be conducted using barcode scanning facilities.
Utilisation and reporting
A number of additional reports were added to the standard product incorporating the feedback from the customer.