Barcoding for Deltek

Barcode tracking and tagging for Deltek Vantagepoint, Vision and Ajera

“How can I add barcode tracking to Deltek?” As a Deltek Partner specialising in Materials Management for Deltek Vision, Vantagepoint and Ajera, how to implement barcode or RFID tracking for Deltek is one of the most common questions we are asked.

The many benefits of barcoding

Barcode tagging and tracking have long been the bread and butter of tracking large amounts of inventory and assets. The benefits of tagging and tracking are numerous and cover almost any every of the firm from Finance to IT and Purchasing to Warehousing.

At present, none of Vision, Vantagepoint or Ajera support barcoding directly. Luckily it is possible to extend the functionality of your Deltek solution to include barcoding or RFID through FMIS fully integrated solutions for Deltek. FMIS offers a range of modules to provide enhanced Purchasing, Asset Management and Materials Management for Deltek.

Asset tracking

Even straight Professional Services firms have fixed assets that need tracking, and these assets can represent a significant total on the balance sheet. Conducting a physical inventory of office equipment can be a time-consuming and frustrating process, especially when the asset register is out of date and contains ghost assets.

Tagging assets with tamper-proof barcode labels can streamline the process greatly, saving hours or even days spent searching for misplaced or non-existent asset records. Equipment loans can be tracked using a simple scan of the tag to update any asset location, owner or status and replacing a hosting paper-based or spreadsheet logs.

IT asset management (ITAM)

In professional services, IT assets are often a firm’s largest single capital investment outside of property, but tracking them is often a very manual process. Ironically, many IT assets come with asset tags and information already attached, but they are never used as the firm does not have any way of scanning the tags to update the asset records.

Building a business case for IT asset tracking is relatively simple when the costs are matched against the following:

• Lost or stolen equipment
  Unnecessary capital expenditure on items that are available elsewhere in the business
  The cost of replacing or repairing items still under warranty

Fixed asset accounting

Deltek Vision and Vantagepoint both offer some level of fixed asset accounting and depreciation. For smaller firms with simple requirements, this will often be sufficient to handle their requirements.

Larger or more asset-intensive firms may have more specific requirements that require a specialist system. FMIS Barcoding for Fixed Assets allows teams to carry out audits and update asset records directly from a scanner.

Equipment Maintenance (CMMS)

Engineering firms with specialist field equipment or other equipment will need to do more than track the location of assets. Maintaining equipment to minimum standard is often as much a legal requirement as a business decision.

FMIS Equipment and Maintenance is designed to manage all work carried out on an asset over its full life cycle from acquisition to disposal. Not only does the software streamline the work carried out, but it provides a full audit history and real-time visibility of an item’s status.

Inventory and manufacturing

An increasing number of professional services firms are now carrying out procurement of inventory and often fabrication as well. Typically, the manufacturing is bespoke or uses templated bills of material (BOMs). FMIS Stock Control and Production Control enable this process to utilise a centralised product catalogue where stock and inventory can be allocated, checked in or out of the warehouse and transferred between locations.

Using a barcode scanner means that these actions can be carried out in one step with a simple click eliminating the need for inaccurate and inefficient manual updates after the action.

For further information or to arrange a demo of the FMIS Barcoding solution for Deltek, please contact us here or visit the Deltek Partner Market Place page.